Project Manager, Executive Operations

About the Role 

We’re seeking a highly organized, proactive Project Manager to support key initiatives within our executive leadership team. This individual will play a central role in coordinating priorities, driving alignment across cross-functional projects, and ensuring seamless execution of executive-level initiatives. 
 
The ideal candidate thrives in a fast-paced environment, has exceptional communication skills, and is comfortable managing multiple high-impact deliverables with limited oversight. This position requires a combination of project management discipline, executive judgment, and a strong ability to anticipate needs and connect the dots across teams. 

Key Responsibilities 

• Manage and coordinate executive-level projects, ensuring timely completion of action items, deliverables, and leadership reviews. 

• Drive weekly operating rhythms, including preparing materials, follow-ups, and cross-functional updates for executive meetings. 

• Serve as a central point of coordination across Finance, Operations, and Procurement to track progress against strategic priorities. 

• Develop and maintain dashboards, summaries, and communications that enable leadership visibility into key initiatives. 

• Support preparation of business reviews, presentations, and executive correspondence. 

• Manage scheduling, project timelines, and interdependencies across multiple stakeholders. 

• Anticipate information and resource needs, proactively resolving issues before they reach leadership. 

• Handle confidential and time-sensitive information with discretion and professionalism. 

Qualifications 

• Bachelor’s degree in Business Administration, Communications, or related field. 

• 5+ years of experience in project coordination, operations, or executive-level support. 

• Exceptional written and verbal communication skills. 

• Strong organizational and prioritization capabilities with proven ability to manage competing demands. 

• Proficiency in Microsoft Office Suite and project management tools (e.g., Smartsheet, Asana, or similar). 

• High level of integrity, sound judgment, and professional presence. 

Why You’ll Love Working Here 

• Opportunity to partner closely with executive leaders and influence strategic initiatives. 

• Dynamic, growth-oriented environment with visibility across the organization. 

• Collaborative team culture that values initiative, accountability, and excellence.