Glass AP Specialist

Service Center

CSCS TX

Job Summary

The Accounts Payable Specialist is responsible for providing accounting input to AP policies and maintains accounts payable accounting activities. Ensures the accuracy of payroll reports, guarantees all unpaid invoices are processed for an organization, and monitors Caliber expenses and budget

Role and Responsibilities

• Sort and distribute invoices to various departments for payment approvals
• Review all invoices for accuracy in coding, tax approvals, signature approvals and entered in Workday
• Ensure that all invoices are accounted for with proper back-up documentation and entered timely into Workday
• Examine invoices processed to ensure proper distribution to general ledger expense
• Review, analyze, and respond to external/internal supplier inquiries and perform supplier statement of account reconciliations, research and correct discrepancies and problem invoices
• Respond to vendor inquiries
• Perform 1099 and W-9 vendor maintenance
• Ensure accounts payable master files are maintained/updated
• Prepare monthly account analyses
• Reconciliation of Vendor Accounts and Account Payable master files
• Assist with monthly financial close
• Other tasks and projects as assigned

Qualifications and Education Requirements

• Bachelor’s Degree in Accounting, Finance, or related discipline
• Minimum of 2-4 years in accounting environment. Multi-location experience is preferred
• Understanding of Generally Accepted Accounting Principles (GAAP) and working knowledge of general ledgers
• Proficient knowledge of Microsoft Excel
• Excellent verbal and written communication skills
• Inspired to serve internal customers, including Regional Managers
• Proven ability to systematically enhance processes and drive improvements
• Energetic, quick learner who is driven to produce a high-quality product
• Skilled in organization, prioritization, time-management and attention to detail and accuracy
• Ability to analyze, research and solve problems
• Ability to adapt to changing organizational and operational needs, as we are rapidly growing
• Outgoing and self-motivated with the ability to work independently as well as to work collaboratively with all departments and management levels within the company

Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires. 

Must be eligible to work in the U.S. with no restrictions.